Terms & Conditions

Goa Open Water Swimming Club

H.No. 461/2 Plot No. 10/26-27, Atlantis, B103, Arrarim, Socorro, Goa 

Ph. No.: +91 98340 09511
www.goaopenwaterswimmingclub.com

PAN no.: AAYFG5367Q

Terms and Conditions for Goa Open Water Swimming Club event Registration

Please read these Terms and Conditions carefully before completing your registration for events organized by the Goa Open Water Swimming Club. By registering for the Event, you agree to be bound by these Terms and Conditions.

1. Eligibility and Participation

• Age Restriction: Participants must be at least [Minimum Age, e.g., 18] years of age on the day of the Event. Participants under 18 must have a completed parental/guardian consent form and may require direct supervision by a responsible adult during the Event.

• Medical Fitness: Participants must be medically fit to participate in open water swimming. You declare that you do not have any medical conditions, injuries, or disabilities that would prevent you from safely participating in the Event. If you have any doubts about your medical fitness, please consult a doctor before registering.

• Swimming Ability: Participants must be competent and confident open water swimmers for Destination Swims. You must be able to comfortably swim the advertised distance of the Event without assistance. The Club reserves the right to remove any participant from the water who, in the opinion of Event officials, poses a risk to their own safety or the safety of others. For Introduction camps and private sessions, participant should be able to swim 50m unassisted.

• Equipment: Participants are responsible for providing their own suitable swimming equipment (e.g., rash vest, goggles, swim cap). 

2. Registration and Payment

• Registration Process: Registration for the Event will be conducted online via www.goaopenwaterswimmingclub.com . All required fields in the registration form must be completed accurately and truthfully.

• Payment: Payment must be made in full at the time of registration through the designated payment gateway. Registrations will not be confirmed until full payment has been received.

• Confirmation: Upon successful registration and payment, you will receive a confirmation email to the address provided during registration. Please check your spam folder if you do not receive it.

3. Cancellations, Refunds, and Transfers

• Participant Cancellation:

  • Cancellations made upto 5 days or more prior to the Event date will be eligible for a 70% refund of the registration fee. 

  • Cancellations made less than 5 days prior to the Event date are non-refundable.

  • All refunds will be made within 14 days after the event.

  • To request a cancellation, please email goaowsclub@gmail.com.

• Event Cancellation by the Club: In the unlikely event that the Club is forced to cancel the Event due to unforeseen circumstances beyond its control (e.g., extreme weather conditions, government restrictions, safety concerns), participants will be offered:

  • 70% refund of the registration fee.

  • The option to transfer their registration to a future Club event withing the season, if available.

  • The Club will make every effort to notify participants of any cancellation as soon as possible via email and/or social media.

• Transfers: Registrations are generally non-transferable to another individual. In exceptional circumstances, and at the sole discretion of the Club, a transfer may be considered. An administrative fee may apply.

4. Event Rules and Safety

• Safety Briefing: All participants are required to attend the mandatory safety briefing prior to the start of the Event. Important information regarding the course, safety procedures, and emergency protocols will be provided.

• Marshals and Officials: Participants must comply with all instructions given by Event marshals, safety personnel, and Club officials. Their decisions are final.

• Safety Cover: The Club will endeavor to provide appropriate safety cover for the Event, including kayaks, paddleboards, and/or motorized vessels, with trained personnel.

• Withdrawal from Event: If you feel unwell or unable to continue during the Event, you must notify a safety marshal immediately. The Club reserves the right to withdraw any participant from the water if, in the opinion of Event officials, their safety is at risk.

• No Personal Support Vessels: Personal support vessels are strictly prohibited on the Event course.

• Environment: Participants are expected to respect the open water environment. Do not litter, and be mindful of local marine life and flora.

5. Waiver and Release of Liability

By registering for and participating in the Event, you acknowledge and agree that:

• Open water swimming carries inherent risks, including but not limited to, drowning, hypothermia, injuries from marine life, currents, and adverse weather conditions.

• You voluntarily assume all risks associated with your participation in the Event.

• To the fullest extent permitted by law, you hereby release, waive, and discharge the [Your Open Water Swimming Club Name], its organizers, volunteers, sponsors, officials, and agents from any and all liability, claims, demands, actions, or causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by you, or to any property belonging to you, whether caused by the negligence of the Club or otherwise, while participating in the Event.

• You agree to indemnify and hold harmless the Club from any loss, liability, damage, or costs, including attorney’s fees, that they may incur due to your participation in the Event, whether caused by negligence or otherwise.

6. Image Rights

• You acknowledge that photographs and videos may be taken during the Event by the Club or its authorized photographers/videographers.

• By registering, you grant the [Your Open Water Swimming Club Name] the irrevocable right and permission to use photographs and/or videos of you, or in which you may be included, for promotional, marketing, and archival purposes related to the Club and its future events, without further compensation or notification. This includes, but is not limited to, use on the Club's website, social media, and marketing materials.

• If you do not wish for your image to be used, please notify the Club in writing via [Your Club Email Address] prior to the Event.

7. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of India, and any disputes arising out of or in connection with these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts in [Your City/State in India].

8. Amendments to Terms and Conditions

The Club reserves the right to amend these Terms and Conditions at any time. Any changes will be posted on the Club's website and will be effective immediately upon posting. It is your responsibility to review these Terms and Conditions periodically for updates.

Privacy Policy

Your privacy is important to the Goa Open Water Swimming Club. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you register for our events.

1. Information We Collect

When you register for a GOWSC event, we may collect the following types of personal information:

• Contact Information: Name, email address, phone number, postal address.

• Demographic Information: Date of birth, gender.

• Emergency Contact Information: Name and phone number of an emergency contact.

• Medical Information: Relevant medical conditions, allergies, or medications that may affect your participation (collected for safety purposes only).

• Payment Information: Payment details (though processed securely through a third-party gateway, we do not store full credit card numbers).

• Participation Data: Event participation history, results (if applicable).

• Image Data: Photographs and videos taken during events (as detailed in the "Image Rights" section of the Terms and Conditions).

2. How We Use Your Information

We use your personal information for the following purposes:

• Event Registration and Administration: To process your registration, confirm your participation, and manage your involvement in the Event.

• Communication: To send you important Event updates, safety information, pre-event briefings, and post-event communications.

• Safety and Emergency: To ensure your safety during the Event, including sharing relevant medical and emergency contact information with Event safety personnel and emergency services if required.

• Club Operations: For internal record keeping, analysis of participation trends, and improvement of our events and services.

• Marketing and Promotion: To promote future Club events and activities through our website, social media, and newsletters, using aggregated data or images where permission is granted.

• Legal Compliance: To comply with applicable laws, regulations, and legal processes.

3. How We Share Your Information

We will not sell, rent, or lease your personal information to third parties. We may share your information in the following limited circumstances:

• Event Safety Personnel: Your name, emergency contact, and relevant medical information may be shared with Event safety personnel (e.g., lifeguards, medical staff) to ensure your safety during the Event.

• Third-Party Service Providers: We may engage trusted third-party service providers (e.g., online registration platforms, payment gateways) to assist us in operating our events. These providers are obligated to protect your information and only use it for the purposes for which we disclose it to them.

• Emergency Services: In the event of an emergency, we may share necessary personal information with emergency services (e.g., ambulance, police).

• Legal Requirements: If required by law or in response to a valid legal request (e.g., subpoena, court order).

• Image Rights: As outlined in the "Image Rights" section of the Terms and Conditions, your image may be used for Club promotional purposes.

4. Data Security

We implement reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. This includes using secure online platforms for registration and payment, and restricting access to personal data to authorized personnel only. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. This typically includes a period after the Event for administrative purposes and to fulfill any legal obligations.

6. Your Rights

You have certain rights regarding your personal information, subject to applicable laws:

• Access: You have the right to request access to the personal information we hold about you.

• Correction: You have the right to request correction of any inaccurate or incomplete personal information.

• Deletion: You have the right to request the deletion of your personal information, subject to certain exceptions (e.g., legal obligations).

• Opt-out of Marketing: You can opt-out of receiving marketing communications from us at any time by following the unsubscribe instructions in our emails or by contacting us directly.

• Withdraw Consent: Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at goaowsclub@gmail.com.

7. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. The updated policy will be posted on our website, and the "Effective Date" will be revised accordingly. We encourage you to review this Privacy Policy periodically.

8. Contact Us

If you have any questions or concerns about these Terms and Conditions or our Privacy Policy, please contact us at:

Whatsapp message on +91 98340 09511 

Email goaowsclub@gmail.com